The role of the nominee in inspection

 Each provider is invited to nominate a senior member of staff to act as the provider’s main link with the inspection team. The nominee should:

  • have a detailed understanding of the provider’s programmes and operations, including, where appropriate, those of subcontractors
  • be sufficiently senior to ensure the cooperation of staff at all levels
  • have authority to carry out the role with autonomy

 The nominee’s responsibilities include:

  • providing information for the lead inspector to support inspection planning
  • liaising with the lead inspector and ensuring that documents and other information are available, and that staff can attend meetings
  • briefing the provider’s staff about arrangements
  • informing learners and employers about the inspection
  • informing learners, employers, parents, carers and staff that they can give their views through the relevant online questionnaires 
  • attending team meetings, in particular, the final grading/ judgement team meeting
  • coordinating feedback arrangements in particular at the end of the inspection

To ensure that the lead inspector has a clear understanding of the scope and range of provision and information needed to plan the logistics of the inspection, the nominee will send the following information, as applicable, as soon as possible:

  • details of the courses/programmes being delivered and their mode of delivery, including through remote and/or online delivery
  • timetables for lessons/sessions/lectures/seminars/workshops or other learning activities during the week
  • a list of provider staff and a diagram of the organisational structure
  • the geographical spread of training premises and learners, particularly work-based learners and apprentices, according to regions or sub-regions
  • the names and location of employers
  • the names and location of subcontractors
  • contact information for key staff
  • the current number of learners in the following age groups: 14 to 16; 16 to 18; 19+
  • the current overall number of learners (excluding apprentices) at level 1 or below, level 2, level 3 and level 4/5, by subject area
  • the current number of apprentices at each level, according to age groups: 16 to 18, 19 to 24, and 25+, by subject area and by apprenticeship framework or standard
  • the current number of learners following employability programmes and those who have attended in the previous 12 months
  • details of learners who are on a study programme but who are not working towards a substantial qualification
  • the current number of learners following traineeships and those who have attended in the previous 12 months
  • the current number of learners on community learning programmes and those who have attended in the previous 12 months
  • the current number of learners with SEND and the number of learners for whom high-needs funding is received, and their particular needs

Inspection activities include:

  • direct observation of teaching, training and assessment
  • meetings and discussions with teachers, trainers and other staff (in particular subject specialists and subject leaders to understand the intent and implementation of the curriculum)
  • interviews and discussions with learners (these may happen in formal planned meetings or in more informal settings)
  • scrutinising learners’ work
  • evaluating learning materials, including resources for online and/or remote learning, and learners’ use of them
  • analysing provider and learner records, showing planning for, and monitoring of, learners’ individual progress and destinations from their starting points when they began their courses or apprenticeships
  • assessing learners’ progress
  • examining what learners know, understand, and can do and make as a result of their learning

* from GOVUK guidelines

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